I Spent 6 Months Using Notion. How It Completely Changed The Way I Work

I admit I spend extra time than I in all probability ought to attempting to determine the right “productiveness system.” I’ve tried virtually each app and repair out there, in search of the one which will probably be excellent for the way in which my mind works. 

The factor is, I’m unsure that is truly imagined to be the objective. Too typically, the pursuit of productiveness is among the largest causes folks battle with being productive. 

Lots of people (myself included) spend an excessive amount of time attempting to determine methods to be extra productive, as an alternative of simply, you realize, getting issues completed. That stated, the instruments you utilize are vital. One of these instruments that has develop into common over the previous 12 months is Notion.

If you are not accustomed to Notion, it is a service that calls itself an “all-in-one workspace to your notes, duties, wikis, and databases.” Basically, it is a device you should use to prepare your ideas,  initiatives, and data. 

For me, that meant one thing that may give me flexibility in monitoring initiatives. I’m often engaged on a handful of articles, interviews, talking engagements, and podcast episodes–as nicely as a e-newsletter. I needed to not solely be capable of hold observe of what was in progress but in addition have a manner of simply going again to outdated initiatives for reference. That meant I wanted one thing with nice search capabilities. 

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Notion appeared to test all of the boxes–figuratively speaking–so, I spent six months absolutely invested in it to see if it might assist me keep organized and targeted on my work. Before we get to the decision, a little bit context is perhaps useful.

First,  I’ve lengthy used Trello to prepare initiatives I’m engaged on. Having a Kanban board to view and transfer initiatives by numerous phases all the time labored with the way in which my mind thinks. The downside is, Trello is not nice at rapidly exhibiting you what you could do subsequent.

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Even worse, it is by no means been significantly helpful at looking out and organizing previous info. What I needed was one thing that would take the perfect of Trello and mix it with, actually, a spreadsheet view of all the things I’m engaged on. That manner I might type and filter and search. 

Because Notion is principally only a relational database with the power to create custom-made pages to view the data in that database, you simply have each. You can set as much as view your info and initiatives in a number of methods, relying on what you are engaged on. 

I assume that to essentially get probably the most out of Notion, it is vital to know what it is not. I do not consider Notion as a note-taking app, although you may completely use it for that. That stated, it is positively not the perfect device for taking notes. 

Look, I write quite a lot of phrases daily, and if I needed to do it in Notion, I’d in all probability simply give up. It’s simply not an ideal textual content editor. 

It additionally is not nice purely as a process administration device. I used to be in a position to create a view that exhibits me only a shortlist of the issues I wanted to do right now, for instance, however I discovered that I virtually by no means used that view, though it is typically a very powerful on a day-to-day foundation.

Fortunately, I used to be in a position to join Notion with Things, the duty supervisor I’ve lengthy used, utilizing Zapier. Every time I add a brand new report in Notion (which, for me, represents an article or piece of content material or venture I’m engaged on), it provides it to my Things inbox with the due date. 

It is, nonetheless, nice at protecting all the things in a single place. Honestly, that alone was the most important profit to the way in which I work. The indisputable fact that it was very simple for my editorial assistant to dive in and work in Notion was an enormous bonus as nicely.

For instance, every day, I’m trying by tales and information articles on the subjects I’m overlaying. Notion has a browser extension that enables me to clip these, making them out there inside my workspace. 

Then, when I’m engaged on content material, I create a brand new report with the entire related info just like the title, matter, deadline, publish date, and analysis. I can then merely drag the clipped article analysis onto the venture card–which makes it tremendous simple for me to maintain all the things linked and arranged.

My editorial assistant can then add her analysis, and we’re in a position to depart feedback and have conversations on particular person playing cards. There’s even a Slack integration that can notify you when new info is added. 

I until say that it does take a while to assume by the way you wish to use Notion, and get all the things set up, however the firm consists of loads of nice templates. Once you do this, nonetheless, it greater than makes up for it with the time you may save on an ongoing foundation.

The backside line, for me, is that Notion is versatile sufficient to construct the system that works greatest for my mind, and would not attempt to pressure me into its personal preconceived, nicely, notion. As a consequence, it is utterly modified the way in which I work, by making me extra organized and environment friendly.

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